Privacy Policy
Your privacy is important to us. This privacy policy (“Privacy Policy”) applies to the Henry D Ross III Memorial Fund website and the Send It – HDR III mobile app (the “Services”) and explains how personal information is collected, used, disclosed, and protected.
Changes to This Privacy Policy
We may change this Privacy Policy from time to time. We encourage you to check this Privacy Policy whenever you use Services to understand how your personal information is used.
What Does This Privacy Policy Cover?
In your dealings with our Software you may provide us with personal information. Personal information for the purposes of this Privacy Policy means any information that directly or indirectly personally identifies you, like your name, email address, phone number, and other personally identifiable information that you choose to give to us or that we collect in relation to your use of the Services. This Privacy Policy does not apply to the practices of entities that we do not own or control.
No information from Minors under 13
If you are a minor less than 13 years old, please do not register for the Services or provide any personal information about yourself to us. If we learn that we have collected personal information from a minor, we will delete that information.
Information Collected
We collect information from you in various ways when you use the Services. Subject to applicable laws and regulations, we may also supplement this information with information from other companies. We collect two general types of information, namely personal information (defined above) and aggregate data. Our legal basis for processing such personal information will be either consent, legitimate interest, fulfillment contract or compliance with a legal obligation.
The following are the specific types of information we collect from you:
Information You Give Us. We collect information you give us through the Services and when you register for and use the Services. Examples include the following:
- Registration and Profile Information
When you register to use the Services or update your profile, we may collect various kinds of information about you including your name, username, phone number, sms addresses, photos, email addresses and date of birth. It might also include locations, information about emergencies and incidents and contact details of your friends, family and guardians.
By agreeing to our Terms of Use you acknowledge that personal information of third parties may be obtained as a result of your use of the Service. You warrant that you shall only use the Services in accordance with our Terms of Use, and that Henry D Ross III Memorial Fund Software will not be responsible for any personal information obtained in contravention of these terms.
- Outside Services and Applications
Through the Services, parents or legal guardians on behalf of their children may choose to access outside services and applications, such as Facebook and other social networks. When you do, you may be able to import information from those other services and applications and share content from the Services with those outside services and applications. Some of those third-party services may also provide us with information from your accounts. If parents or legal guardians on behalf of their children choose to use these outside services or applications on the Services, the information you share with those outside services and applications will be covered by their privacy policies. Parents or legal guardians on behalf of their children may opt in or out of accessing outside services and applications at any time.
Use of Personal Information
In general, we use your personal information to process your requests or transactions, to provide you with information or services you request, to facilitate your use of and our administration and operation of the Services, and to otherwise provide the Services and serve you and our users. For example, we may use your personal information:
to send you a welcoming email and to contact you about your use of the Services; to respond to your emails, submissions, comments, requests or complaints; to perform after sales services; to anticipate and resolve problems with our service; to respond to customer support inquiries, for assistance with our product and service development; and to inform you of updates to products and services from our software that better meet your needs; andfor other purposes about which we notify you.
Legal basis for using your personal information
Henry D Ross III Memorial Fund will rely on one of the following legal grounds for processing your personal information:
- Contract: When you subscribe to the Services we need to process some of your personal information such as name and email in order to provide you with the agreed Services.
- Legitimate interest: We may rely on a legitimate interest when processing personal information. For example, when we collect information related to emergencies and incidents and communications that occur during and after such events, we do this for the purposes of ensuring the safety of our users.
- Legal obligation: We may be required to use your personal information to comply with the law.
- Consent: We might ask for your consent to use your information for specific purposes, for example when we wish to send you news and offers from our collaborating partners.
Network and Information Security
We take reasonable steps to protect information we collect from you to prevent loss, misuse and unauthorized access, disclosure, alteration, and destruction.
Your data will be stored on our servers for as long as you are a subscriber of our Services, or until you specifically request the deletion of your personal information. When you unsubscribe from the Services we will store your data for 12 months and then delete it from our servers.